Operations Officer at Colleges and Institutes Canada (CICan) Tanzania December 2025

Colleges and Institutes Canada

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Colleges and Institutes Canada (CICan) Jobs 2025

Operations Officer

Operations Officer at Colleges and Institutes Canada (CICan) Tanzania December 2025

Colleges and Institutes Canada, Dar es Salaam, Tanzania
Job Description
Position Identification
Title: Operations Officer
Job Type: Full-time
Supervisor: Senior Technical Advisor/CICan Representative
Location: CICan Tanzania Office- Dar es Salaam
Start Date: February 16, 2026.

Background
Colleges and Institutes Canada (CICan) is implementing the Employment through Empowerment Program (ESP) in Tanzania in close collaboration with the Ministry of Education, Science and Technology (MOEST) through the Department of Technical and Vocational Training (DVET).

The Empowerment through Skills Program is a 7-year (2021-2028) program funded by the Government of Canada which will support the development and delivery of skills training programs that benefit women and adolescent girls working in the informal and formal economies throughout the country. By providing community-based and institution-based training programs at Folk Development Colleges (FDCs) and Community-Based Organizations (CBOs) across 12 communities, and by strengthening the financial, counselling, and family support systems women need to be successful in key growth sectors, it will lead to social and economic empowerment.

General Expectations
The Operations Officer is responsible for supporting operations for the ESP office Tanzania, including administrative, travel and logistics, office operations and procurement of goods and services. The Operations Officer will be responsible for ensuring timely, cost-effective, and compliant procurements, administrative and logistical support in alignment with organizational and donor policies.

Duties and Responsibilities

• Coordinate with partners and Partnership Support Coordinators the budgets, requests for reimbursement, monitoring and reporting of project funds for student transport and meal costs for industry attachment and mentorship activities, course equipment and supplies, etc.
• Support in allocating expenses to appropriate GL accounts for monthly financial reporting.
• Support logistics for workshops, trainings, field visits, and events.
• Arrange travel and accommodation logistics for staff, consultants, and visitors, including booking flights, hotels, and ground transportation per requests from program staff.
• Support Program Support Coordinators in coordinating sourcing of hotels and transport services in their regions.
• Assist the Senior Technical Advisor/CICan Representative in managing day-to-day needs of the office.
• Track vehicle fuel maintenance and fuel usage through Driver vehicle logbook.
• Manage relationships with office service providers and ensure contracts are up to date.
• Procure office supplies, IT equipment, and other operational goods and services and support maintenance and repairs of office equipment.
• Track inventory and ensure assets are recorded, labeled, and monitored appropriately.
• Support procurement of goods and services, including preparing and issuing requests for quotations and requests for proposals, coordinating evaluation of bids, and preparing bid analysis reports, preparing purchase orders and contracts with suppliers and consultants.
• Ensure vendors meet quality standards by verifying that items match the required specifications, resolving any issues or discrepancies, and coordinating timely delivery.
• Maintain an up-to-date procurement and contracts tracker to monitor procurement progress and delivery timelines.
• Provide necessary documentation for payment of suppliers and consultants and reimbursements for partners to Finance team.
• Ensure compliance with organizational travel, procurement and financial policies as well as donor rules and regulations and support team awareness and compliance.
• Ensure all procurement, logistics and financial documentation is complete, properly filed, and compliant with internal and donor policies regulations.
• Provide updates and reports as needed.
• Perform other duties as needed.

Reporting

The Operations Officer will report to Senior Technical Advisor/CICan Representative and work in close collaboration with the Ottawa-based Manager of Operations, Senior Program Officer, Finance Officers as well as the ESP team in Tanzania.

Qualifications

The Operations Officer will have the following qualifications:

• Fluency in English and Swahili.
• Tanzania citizen or legally permitted to work in Tanzania. Note: CICan will not provide a work permit or sponsor individuals.
• Post-secondary diploma in Procurement and/or Supply Chain, Business Administration, Finance, Commerce or other business-related degree. Professional qualification in accounting is considered an asset.
• Minimum 3 (three) years of experience in a similar role with an international donor funded program providing administrative, procurement or financial services in Tanzania.
• Experience in procuring good and services on donor funded projects in line with international donor rules and regulations.
• Experience supporting day to day activities for a project.
• Demonstrated ability using Microsoft Office Suite. Advanced knowledge of Excel required.
• Ability to establish and maintain effective linkages with both internal and external partners.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information.
• Demonstrated competence in the planning, implementation, administration, and reporting of donor-funded projects.
• Ability to work independently and collaboratively on a team.
• Experience working with an international team.
• Ability to prioritize and organize work effectively and efficiently under pressure and tight deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work both independently and collaboratively in a team.
• Strong writing, computer, and data skills.

Salary
The expected monthly gross salary for this position is between TZS 2,800,000 and TZS 3,200,000, based on applicant’s relevant experience and qualifications.

How to Apply
This is Full-time Job, Interested candidates should submit a cover letter and CV with three references as one PDF file not exceeding 5 pages to email address applications@tz.collegesinstitutes.ca with the title on the subject line, Operations Officer. The deadline for receiving applications is January 09th, 2026.
Phone calls or in-person visits will not be accepted. Only candidates selected for interview will be contacted.

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