Senior Subaward Officer at Pathfinder International Tanzania

Pathfinder International

Jobs in Tanzania 2023: New Job Vacancies at Pathfinder International, 2023
Pathfinder International Tanzania Jobs

Senior Subaward Officer
Job Category: Grants, Contracts & Procurement
Requisition Number: SENIO001909
Posting Details
Full-Time
Locations All Pathfinder Countries

Job Details
Description
Pathfinder Overview:
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent.Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Position: Senior Subaward Officer
Reports: Global Award Manager.
Location: Preferably Bangladesh, Burkina Faso, Burundi, Cote D’Ivoire, DRC, Egypt, Ethiopia, India, Jordan, Kenya, Mozambique, Nigeria, Niger, Pakistan, Tanzania, Togo, or Uganda

Summary of Role:
Leads Pathfinder’s subaward administration to include the review of subcontracts and grant agreements, implementation, monitoring, modifications, and closeout. Ensures internal approval procedures for subawards are adhered to. Assists in drafting, negotiating and reviewing subaward terms and conditions as well as assist in the development of standard templates for subaward documents and procedures for monitoring compliance. Serves as a resource for country office subaward staff.

Key Responsibilities:
Subaward Technical Support & Mentoring:

• Review draft subawards and subaward modifications, providing feedback as applicable.
• Meet with Country Subaward Managers to provide training and mentoring in subaward management.

Subaward Oversight & Management: Subaward Templates:

• Drafts subaward templates for new subawards. Global Regulatory Updates: Monitors regulatory updates from donors, determines applicability to subawards, and drafts modification templates when needed.
• Subaward Modifications: Reviews and approves modifications and terms and conditions for subawards.
• Subaward Financial Management: Reviews Payment Voucher Forms for accurate coding, approves subaward invoices, and monitors financial trackers.
• Subaward Budget Reviews: Assists with reviews and negotiation of subaward budgets for accuracy and reasonableness and allowability of costs.
• Subaward Reporting: Maintains Pathfinder compliance with donor reporting requirements related to subawards.
• Pre-Subaward Capacity Assessments: Conducts and reviews assessments.
• Subaward Monitoring: monitors completion of monitoring plan activities

Pathfinder Systems Strengthening:

• Manuals and Systems for Subawards: Assists in the development of subaward management manuals and systems for country offices in collaboration with Program & Impact and Finance business units.
• Training: Assists in the development and delivery of training for staff on subaward policies and procedures and conducts orientation training for sub awardees as needed. Process Improvement: Works with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.

Project Management and Participation:

• Project Management and Participation: Leads, manages, or participates in cross functional project teams as needed.

Required Education and Work Experience:

• Bachelor’s degree in finance, Business, International Relations, or related field, or a combination of education and experience that yields the required competencies.
• Minimum 2-3 years’ experience managing a portfolio of subawards for USG-funded awards (grants, sub-agreements, and subcontracts)
• Experience providing training, mentoring and/or capacity building in subaward management. Subaward Administration: Foundational knowledge of subaward management processes.
• Budget: Foundational knowledge of project budgeting as related to subawards.
• Training and Presentations: Ability to develop, organize and present information to small groups.
• Systems, Processes and Tools: Ability to identify procedural inefficiencies and make recommendations for improvements to systems and tools.

Preferred Competence and Work Experience:

• Master’s degree in finance, Business, International Relations, or related field
• familiarity and experience with USAID regulations
• Experience working with non-profit non-governmental, for-profit, or multi-lateral donor organizations.
• Experience working in a developing country preferred.
• French language preferred

Other Information:
Technology to be Used: Uses cellular and office phone, laptop, or desktop computer.
Travel Requirements: Travel required (15% or less)

Application procedure / How to apply:
Interested applicants are requested to include the contact details for at least 3 references in their resume.
Please submit your application via this website no later than October 27th, 2023.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Safeguarding and Protection
Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.

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