Tuesday, August 1, 2023

Awards Manager at Save the Children Tanzania

  AjiraLeo Tanzania       Tuesday, August 1, 2023
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Save the Children International Jobs, 2023
Awards Manager
Tanzania, United Republic of
Job Description
TITLE: Awards Manager
TEAM/PROGRAMME: Awards Management department. LOCATION: Dar Es Salam, Tanzania.
TYPE OF CONTRACT: 1 year renewable
Child Safeguarding:
Level 1 - The role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work.


The Awards Manager will provide Tanzania country programme leadership of all Awards Management functions. He/she will manage a team of 3 staff and will liaise with all relevant departments to ensure the effective management of donor awards. Responsible and lead on strategic portfolio planning, tracking up-coming funding opportunities, donor engagement and risk management through analysis and management of information and Partnership management processes. He/she is responsible for ensuring the management of all Awards in the country programme, from the coordination of Awards Management System (AMS) processes at proposal stage to closeouts. Provides leadership in Award progress review meetings takes required action during programme implementation, leads on any amendments, Cost Extensions, or No-Cost Extensions required and all reporting of awards in accordance with SC policies and guidelines. The post-holder reports directly to the Country Director.
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Reports to: Country Director
Key contacts: Budget Holders and Field Programme Managers, Director of Program Operations, Director Programme Development and Quality, New Business development Manager, Awards Finance Coordinator/ Officers, Finance Director, RO Awards, SCI Center awards, SC Members, local donors etc.
Staff directly reporting to this post: none

Proposal development
  • When new funding opportunities are identified by Business Development team, work with them to ensure relevant documentations required as per SCI guidelines is managed in a timely manner and uploaded onto AMS by the Awards/AMS Officer.
  • This will involve follow up against a defined check list and close coordination with the PDQ/BDM lead on the development of the proposal and budget and review of operational sections.
  • Review all award agreements for management nuances and brief programme management on potential areas of risk, providing a summary of key areas.
  • Directly link with the Member for timely issuance of necessary workflow and Fund Summary once award is approved.
  • Lead the creation of SCI Directly Received SOFs and AMS approval processes by closely coordinating with RO, Center SCI Led funding teams.
  • Work closely with NBD and Finance Director on summary report for presenting to SMT on funding gap analysis.

Awards Management & AMS Management
  • Ensure all award cycle processes (opportunity identification to award closeout) are followed through workflows on AMS by the Awards/AMS Officer, including that all relevant information is uploaded in the system and maintained in hard copy.
  • Put in place structures to support the effective dissemination of award information so that all key contributing staff have a clear understanding of requirements and expectations throughout the lifecycle of an award (opportunity to close-out).
  • Ensure kick off meetings are done promptly for all new awards and that proper coding structure and budgets are communicated to budget holders.
  • Lead member and local donor engagement and relationship management as the SCI focal point on awards, coordinate SCI /member reviews and revisions of proposals, budgets and agreements.
  • Work closely with NBD on updating pipeline trackers and Provide information directly to the Finance Director on new awards that impact the Master Budget gap analysis on a regular basis.
  • Play the lead role in developing overall analysis of budget vs actual expenditures (BVA) for monthly award review meetings with budget holders. Work with budget holders to ensure they develop and implement remedial plans based on agreed action points and closely review achievements in following month.
  • Provide advice to staff on budget coding and reallocations in collaboration with Director of Programme Operations (DPO) and budget holders.
  • Provide management information (awards summary) to Senior Management Team (SMT) and SC members via a portfolio analysis report on a monthly showing information on pipeline, active, awards under amendment, high risk awards and closed awards.
  • Coordinate budget realignments, amendments, cost and no-cost extension requests going to the member and donor in a timely manner.
  • Coordinate with program operations to ensure close out meetings are conducted in a timely manner. Ensure that all meetings are minuted and these minutes filed on AMS and follow up actions done.
  • Ensure that the Awards Management System (AMS) is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
  • Ensure that all Awards are linked in PPM PRIME.
  • Ensure PART (Proposal & Award Risk Management Tool) been done timely, reviewed by member office and uploaded on AMS for all opportunities.
  • Track and report Match gap to member offices and SLT Particularly PDQ. Work closely with member office on Match Gap
  • Understand and analyse Awards Management KPI results, MI & RFT indicator results and provide management information to the SMT and identify improvements that can be undertaken to improve results in the Award Management.

Strategic Portfolio Planning
  • Working with the NBD develop strong portfolio analysis, funding assessments and donor landscape mapping.
  • Support NBD & PDQ team by supplying necessary portfolio information to develop robust Funding Strategies.
  • Ensure accurate and up to date information on the award portfolio is readily available to the SMT and the regional office.
  • Working with the Finance Director to ensure that country offices have a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and the funding tracker.
  • Working with Head of development to update the pipeline tracker regularly.

Partnerships – Sub-awards and sub-grantee management duties
  • In collaboration with the Operations Director, have the Awards Management team support in undertaking partner assessments, legal vetting on AMS and preparation of partner agreements to ensure donor compliance requirements are factored into this.
  • Capacity building and compliance support with all new and existing partners including regular monitoring and systems in place so that partner delivery meets donor expectations and requirements, in collaboration with programme operations.
  • Ensure that all partner documentation including reports is uploaded onto AMS through spot checks of AMS data.
Donor Compliance
  • Take part in all new award kick- off meetings leading on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood, and a plan is in place to ensure these are met.
  • Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
  • Collaborate with the member focal point to ensure that all donor compliance requirements are input into the AMS system before the fund summary workflow is run.
  • Lead the donor compliance efforts at the Country level.

  • Coordinate the Award Management team to ensure accurate and quality progress and financial reports are submitted to members and donors according to set timelines.
  • Review all grant reports before being submitted to member/donor.
Staff Management, Mentorship, and Development
  • Support the Award Management team to strengthen knowledge and capacity of staff across all functions to manage awards and comply with donor requirements as relevant to their role by providing induction, training and coaching consistent with their various roles and responsibilities.
  • Manage performance of direct reports in the awards management work area through:
  • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
  • Coaching, mentoring and other developmental opportunities.
  • Recognition and rewards for outstanding performance.
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.

Delivering Results
  • Translates complex contextual information into planning and achievingresults effectively.
  • Ability to take a range of potentially complex and conflicting information and make decisions.
  • Designs and reviews large and complex operations to ensure maximum impact.
  • Ensures measures and metrics are in place to track performance in large and complex programmes.
  • Establishes clear and compelling objectives with teams and individuals and monitors progress and performance.
  • Holds others accountable for achieving results and challenges underperformance.
Working effectively with others
  • Puts mechanisms in place to ensure effective collaborative working across boundaries.
  • Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes.
  • Breaks down silo working and challenges behaviours that are not collaborative.
  • Knows when to follow and lend leadership to strengthen other leaders.
Problem Solving and decision making.
  • Identifies and addresses root causes of long-term problems facing the countryprogramme.
  • Brings in external perspective to ensure strategic decision making remains relevant and future focused.
  • Provides a strategic framework to support decision making.
  • Explores and analyses external trends and their potential impact on strategic choices.
  • Takes calculated risks and has the courage to stand by decisions despite resistance.
Leadership and Developing Others
  • Delivers needs-based results in complex and fast-changing contexts.
  • Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions.
  • Demonstrates managerial courage by willingness to confront difficult situations and take potentially unpopular decisions.
  • Actively encourages a team environment where team members feel able to contribute, champion or challenge decisions.
  • Conveys complex strategic issues with clarity, brevity and confidence.
  • Develops and implements processes to ensure that the workplace is inclusive, and the talents of individuals are harnessed to achieve individual and organizational success.
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  • Post graduate qualification in Finance management,Grants manage mentor equivalent.
  • At least 5 – 7 years’ experience in a similar position.
  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
  • Proven track record of active contribution to a senior management team and providing strategic support across multiple sectors and/or regions.
  • Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field.
  • Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting.
  • Experience of engaging with donors at country strategy levels.
  • Experience of and well-developed skills in staff management and supervision. Proven strong coaching and capacity building skills.
  • Very strong capacity for attention to detail,problem solving,and analysis of trends.
  • Computer literate(i.e., WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
  • Cultural awareness and ability to build relationships quickly with a wide variety of people.
  • Patient,adaptable,flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
  • Experience with Save the Children award management policies, procedures and systems and Save the Children’s award management system(AMS).
  • Understanding of how to produce financial reports from Save the Children’s overseas accounting software (Agresso).
  • Experience of project management, M&E management or funding coordination.
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Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us
The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Recommended: Job Identification 2649
Job Category Awards Management
Posting Date 07/31/2023, 01:59 PM
Apply Before 08/14/2023, 09:00 PM
Locations CO - Dar es Salaam

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