Tuesday, November 15, 2022

Financial Controller at G4S Tanzania

  AjiraLeo Tanzania       Tuesday, November 15, 2022
G4S Tanzania
Jobs in Tanzania 2022: New Job Vacancies Dar es salaam at G4S Tanzania, 2022
Financial Controller
G4S Dar es Salaam, Tanzania
About the job
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Main Purpose of Position:
To maintain complete and accurate accounting records for G4S in compliance with company policies and procedures.

Key Performance Areas:
1. Control with regard to accurate processing to GL
  • Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
  • All general JV are reviewed and necessary support documents attached before approval and final processing
  • Daily review of GL to ensure processing is correct
  • Opening of new GL accounts as required from time to time, in line with company policy
  • All filing of finance related documents are done correctly
  • Maintain the GL on Pastel Evolution
2. Credit Control
  • Monitor credit controllers on a weekly basis to address any issued on debtors accounts
  • Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
  • Ensure customer statements and reminder letters are distributed on a monthly basis
  • Daily update of collections report
  • Weekly update of debtors reports required by Regional Office
  • Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)
3. Bank Reconciliations/Petty Cash
  • Weekly reviews of posting to ensure that postings are done correctly.
  • Month end review and sign off of the bank and petty cash reconciliation
  • Ad hoc cash counts of petty cash (all departments at Head Office)
  • Review unretired petty cash to ensure outstanding support documents are received
  • Month end counts of all petty cash
4. Cost Controls
  • Ensure actual spend are track against budget and forecast on a weekly basis
  • All spend to be approved by relevant Head of Department
5. Budget /Forecasting
  • Prepare budget/forecast templates for distribution to department heads
  • Review with departments heads
  • Consolidation of budget/forecast information into a consolidation budget for the company
  • Prepare budget reports as required

6. Cash flow management
  • Ensure the preparation of monthly cash flow and 3 months forecast
  • Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
  • Statutory payment priority included CIT, PAyroll, Pension, VAT etc
7. Fixed assets management
  • Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
  • Monthly check any capex disposal and ensure necessary approval is on the Capex File

8. Month end procedures
  • Ensure month end reporting dates are communicate to the finance team
  • Proper planning to ensure regional month- end reporting due dates are adhered to
  • Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
  • All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
  • Ensure month end reconciliations are done and updated in the required format.
  • Ensure retained earning reconciliation are compiled every month
  • Review supplier files to ensure all supplier accounts are reconciled to a statement
  • Month end revaluation on pastel evolution
9. Month end reporting
  • Prepare month end reports for review by Executives
  • Actual vs budget and forecast variance explained
  • Ensure reports are compiled by 3 rd working day of the month
BPC reporting workday 5:
  • Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
  • Review of data before loading into BPC for accuracy
  • Loading of data into BPC
  • Review and check numbers are correctly loaded.
  • Check intercompany matching report and ensure no variances are reported
  • Lock BPC for month end reporting
  • Intercompany accounts (payables):
  • Confirm all intercompany balances by the 3 rd working day
  • Ensure statement and invoices are received and filed
  • Reconcile all intercompany account to statements
  • Intercompany accounts (receivables)
  • Statements to be submitted to partner by 2nd working day
  • Balances confirmed by 3 rd working day

10. Audit preparations
  • Ensure company record keeping is done accurately
  • Ensure company is audit ready at all times
Year – End :
  • Communication with company auditors
  • Ensure company is audit ready
  • Provide all required support to external auditors/tax consultant

11. Performance management
  • All staff reporting to you are in possession of a job description
  • Performance review bi-annually
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12. Finance Policies & Procedures
  • Ensure company policies and procedures are in in place
  • Annual revision of all finance policies and procedure in line with Group Company policies and procedures

13. Health & Safety
  • Ensure compliance to company policies and procedure
  • Ensure your direct reports are update with all policies and procedures
  • Regular discussion with staff on health and safety issues
  • Ensure all hazards are reported immediately in terms of company policies and procedures

14. Tax issues
  • Ensure compliance to all relevant tax requirements
  • Monthly corporate tax computations are performed
  • Ensure provisional corporate tax returns :
  • Provide all relevant information to tax consultants and tax computations are reviewed before approval
  • Ensure provisional tax returns are filed on time
  • Ensure provisional tax payments are done on time
Year end tax computations :
  • Ensure information is provided to tax consultants on time
  • Final tax computation reviewed before approval
  • Ensure annual tax returns are filed on time and payments are done as required

15. Group Financial Controls
  • Ensure the submission of Group financial controls by 22nd of every month
  • Balance sheet reconciliation
  • TB to BPC reconciliation
  • Submission of various GFC
  • Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working

16. Other
  • Ensure annual insurance for business is renewed on time.
  • Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
  • Stock counts on a monthly basis
  • Uniforms stock - check the excel support is updated on a monthly basis with the movement.
  • Perform other finance related duties as required.
17. Competencies

● Knowledge of Financial principles and practices
● Knowledge of how to perform reconciliations
● Knowledge of company policies and procedures
● IFR standards

  • Excel
  • Basic computer – Windows,
  • Microsoft office
  • Communication English (verbal and written)
  • Delivering on objectives
  • Dealing with complexity
  • Team work

  • Correspond with Debtors about collections
  • Follow up on outstanding issues on Debtor statements
  • Collections of Debtor cheques/cash
  • Honesty & integrity
  • Self-driven
  • Goal orientated
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18. Minimum qualification
  • 3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position

Thanks for reading Financial Controller at G4S Tanzania

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