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Sunday, February 16, 2020

Executive Assistant at The School of St Jude - February, 2020

  AjiraLeo Tanzania       Sunday, February 16, 2020
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AJIRALEO TANZANIA
The School of St Jude
Jobs in Tanzania 2020: New Jobs Vacancies at The School of St Jude 2020
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Job Title: Executive Assistant 
Job Summary
We are looking to appoint an Executive Assistant to provide support to and work directly for the Academic Manager. The ideal candidate will have a passion for community development and a strong interest in NGOs.
Ref: TSOSJ/HR/AM/01/2020
Duty Station: Moshono Business Office, Arusha, Tanzania (travel between campuses is required).
Reporting To: The Academic Manager
About us
The School of St Jude is an educational institution, entirely funded by charitable donations, that provides free, high-quality primary and secondary scholarships to 1,800 of the poorest and brightest students in the Tanzanian region of Arusha and supports hundreds of graduates through higher education.
Recommended:  

Key Responsibilities & Tasks
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
  • Prepare internal and external documents for team members in consultation with the Academic Manager.
  • Schedule meetings and appointments. Ability to manage and prioritise these on behalf of the Academic Manager.
  • Receive and return all HR and purchasing documents requiring signature.
  • Maintain an organised filing system of paper and electronic documents.
  • Develop and sustain a level of professionalism among staff and our stakeholders (including visitors, parents, students and government officials).
  • Proficient in collaboration and delegation of duties.
  • Acting as a first point of contact in dealing with correspondence and phone calls.
  • Manage diaries and organise meetings, appointments, and often controlling access to the Academic Manager.
  • Organise events and conferences.
  • Remind the Academic Manager of important tasks and deadlines.
  • Type, compile and prepare reports, presentations and correspondence in both English and Kiswahili.
  • Miscellaneous tasks to support the Academic Manager, which will vary from time to time.
Recommended:

Other Duties
  • Periodically suggest improvements to the department’s procedure and submit to your supervisor for approval.
  • Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
  • Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
  • Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.
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Qualification, Skills and Attributes
  • Minimum Diploma in Business Administration or Advanced Secretarial Management.
  • Minimum of 2 years of experience as a Personal Assistant or Executive Assistant reporting directly to senior management.
  • Must have experience with the Tanzanian education system.
  • Added advantage:
o Typing speed and accuracy (50WPS)
o Experience in Modern Educational Institutions
o Passion to work with Children
  • Exceptional writing, reading, verbal and communication skills in English and Kiswahili.
  • Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software
  • Demonstrated exceptional attention to detail is crucial.
  • Exceptional interpersonal skills.
  • Friendly, professional and mature demeanour.
  • Expected to appear in professional attire.
  • Discretion and trustworthiness, as you will often be party to confidential information.
  • Flexibility and adaptability.
  • The ability to be proactive and take the initiative to develop new processes or procedures that would improve the effectiveness or efficient of the work.
  • Tact and diplomacy.
  • Strong organisational, staff management and problem-solving skills with impeccable ability to multi-task.
  • Willingness to work in an English Medium Environment and Educational Institution.
  • Ability to work independently and take instruction.
Recommended:

MODE OF APPLICATION: 
How To Apply
  • Interested Candidates for this job are kindly requested to send their CV accompanied by a Cover Letter to michelle.l@schoolofstjude.co.tz. Applications should be sent by 28th February 2020. SUBJECT LINE MUST INCLUDE THE  REFERENCE NUMBER.
  • ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED!
Child Protection Policy WE ABIDE BY A STRICT CHILD PROTECTION POLICY AND DO NOT TOLERATE ANY ABUSE!
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