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| Plan International |
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Position: Data Entry Clerk
Req ID 37572
The Organisation
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until
they reach adulthood. And we enable children to prepare for – and
respond to – crises and adversity. We drive changes in practice and
policy at local, national and global levels using our reach, experience
and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
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Role PURPOSE
Plan
International is an independent child rights and humanitarian
organisation committed to children living a life free of poverty,
violence and injustice.
We actively unite children, communities
and other people who share our mission to make positive lasting changes
in children’s and young people’s lives. We support children to gain the
skills, knowledge and confidence they need to claim their rights to a
fulfilling life, today and in the future. We place a specific focus on
girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The
role will maintain required records, peruse sponsorship communications
and enter data within required corporate standards. This will ensure
production and quality standards are met for continuous relationship
between National Offices and Plan Tanzania.
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Dimensions of the Role
The post holder report directly to the Sponsorship Communication Administrator
Accountabilities
•
To ensure that all sponsorship communication items presented by the are
accurately processed into the system before close of the month
• To ensure at least 50 questionnaires are successfully entered into ChildData system every working day to ensure efficiency
•
To ensure all incoming communication, including gifts are processed in
the system within agreed time of receipt and are then dispatched to the
Community Development Facilitators
• To ensure all outgoing
communication is processed in the system after quality checks and other
corporate requirements regarding photos and appropriate communications
as per the Sponsorship Book
• To ensure ChildData system is
utilized as per ChildData user guidelines and Sponsorship Book
procedures, this regarding access, uploading, extracts processing and
use of admin utility
• Prepare to do list with their respective working materials such as incoming and distribution list
• Prepare communication items for dispatch to National Offices
• Maintain and update SC files
• Prepare status reports on communication production and submit to SCA at the end of each week and month
•
Ensures that Plan International’s global policies for Child Protection
(CPP) and Gender Equality and Inclusion (GEI) are fully embedded in
accordance with the principles and requirements of the policy including
relevant Implementation Standards and Guidelines as applicable to their
area of responsibility. This includes, but is not limited to, ensuring
staff and associates are aware of and understand their responsibilities
under these policies and Plan International’s Code of Conduct (CoC),
their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures
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Key relationships
Communication is very vital and this position maintains a daily contact with Sponsorship Communication Administrator and the Community Development Facilitators in order to achieve the desired targets. An effective working relationship with other functional networks within the PU and other PUs for technical backup is necessary.
Technical expertise, skills and knowledge
• Degree in the areas of Public or Business Administration, Marketing, Public Relations
• 1-2 years’ working experience in the related field.
• Good knowledge and experience with computer applications and internet
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Skills Specific to the Post
• Fluent in written and oral English and Swahili
• Good analytical and logical ability, listening and communication skills
Behaviors:
• Team player
• A person keen to detail and one with a positive disposition in the way they relate to people
• Honest
• Respect and protect children
• Motivate and motivate others to work
• Result oriented
Plan International’s Values in Practice
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Typical office environment or very low field activities
Level of contact with children
Mid contact: Occasional interaction with children
Location: Ifakara Morogoro
Reports to: Sponsorship Communication Administrator
Closing Date: 3rd March, 2020
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Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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