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| AJIRALEO TANZANIA |
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Grants Management Manager
Application due: 9/30/2019
Workplace: Kibondo
Background
The
Danish Refugee Council (DRC) established operations in Tanzania in
October 2015 to provide emergency assistance to Burundi refugees who
were fleeing violence that ensued following the disputed presidential
election in April 2015. From the onset, DRC’s operations in Tanzania
have been based in Nduta and Mtendeli refugee camps.
Recommended:
Responsibilities
He/she
will be responsible for the effective management of DRC’s
Tanzania-Burundi country program grants portfolio in accordance with
donor and organizational regulations. Primary responsibilities will
include developing a strong understanding of all donor contracts,
information management of project documents, leading interim and final
reporting processes, supporting program teams in the development of new
project proposals, coordinating the opening of new projects and
providing general support to the Area Managers and Country Director.
Programme Development and fund raising:
•
Support and initiate development of new project proposals and concept
notes. Develop and update a donor matrix for current and potential
donors clarifying their priorities, policies and anticipated calls for
proposals. As part of the process, the Grants Management Manager will
support the Area Managers and Country Director to build and maintained
positive donor relationships.
Donor Contracts
•
Maintain thorough knowledge of all DRC grants contracts for Tanzania
and Burundi to ensure understanding of contractual obligations and
regulations.
•
This will include reviewing contracts, facilitating grant agreement
processes and amendments, liaising with the logistics department to
ensure logistics and procurement compliance, developing facts sheets for
each new contract signed, and ensuring all contractual milestones are
regularly communicated to relevant project staff.
•
The Grants Management Manager will develop and maintain program summary
documents which outline DRC and DDG’s ongoing projects, areas of
operation, staffing, resources and general achievements.
DRC Dynamics
•
Specific responsibilities will include managing and regularly updating
all DRC projects in Dynamics in close cooperation with Regional Office
in Nairobi and DRC HQ in Copenhagen. The Grants Management Manager will
also maintain and regularly update hard files for all ongoing projects
and assist in the coordination and preparation of project documents and
files for internal and external audits.
•
The Grants Management Manager will in addition keep donors and
stakeholders up-dated through Snapshot disseminations on DRC
achievements in Burundi and Tanzania.
Reporting
• Coordinate with DRC’s project teams and finance department to ensure high quality and timely submission of donor reports. Ensure project teams are reminded of reporting dates, prepare reporting templates and provide guidance notes when necessary, edit and review for quality and clarity, and liaise with sector managers, Regional and HQ technical staff and donors for final submission and necessary revisions.
• The Grants Management Manager will be responsible for maintaining and sharing, on a monthly basis, an up-to-date Rolling Action Plan of key reporting milestones and due dates.
Proposal Development
• Support all Managers, Coordinators and Team leaders during the development of project proposals. Furthermore, to develop and update a donor matrix, which maps current and potential donors in regards to their priorities, policies and anticipated calls for proposals. As part of the process, the Grants Management Manager will also support the Area Managers and Country Director to build and maintained positive donor relationships.
Grants Compliance and Openings
• The Grants Management Manager will assist the Area Managers in organizing grants opening, close -out meetings as well as progress review and monthly /regular grants management meetings. Preparation for grants openings /closure meetings will include compiling all relevant project documentation, developing summaries of project contracts and proposals, liaising with field teams and support functions, and supporting the development of implementation plans which includes representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.
• Monitor and support the use of grants management tools amongst program teams to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles.
• Ensure compliance with DRC’s internal grants management requirements, with support from Regional Office and share information from RO and donor focal points regarding donor compliance
• In development of reports and proposals, ensuring integration of information and recommendations delivered by the previous programs including from minutes of donor’s meetings, evaluation reports, audits
Induction
• Participate in new staff inductions by providing relevant project documents, reporting deadline
Information management and communications
• To ensure copies of all documentation (grant proposals, reports, budget etc.) are made available to share electronically with all managers. Ensure comprehensive grant files are maintained up to date and are available for use.
• To assist the CD in context analysis and research regarding the current political, socio-economic, security situation in Tanzania and Burundi, as may be needed to inform strategy development or proposal writing. Assist CD to develop external communication tools as relevant for donor visits/meetings.
Training and capacity building
• To offer training and capacity building of national staff on program reporting and progress monitoring. Keep informed on grants management support tools which can be shared with program managers and teams
About you
To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact.
In this position, you are expected to demonstrate each of DRC’ five core competencies:
• Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.
• Collaborating: You lead country initiatives and processes by involving relevant parties and encouraging feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
• Demonstrating integrity: You act in line with DRC’s vision and values.
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Moreover, we also expect the following:
Essential qualifications:
• 2 to 3 years’ experience working internationally with an INGO in Grants Management
• Master’s degree in international relations, development, MBA
• Detail oriented with excellent English language writing and editing skills, and experience in proposal development and report writing. French language skills is an added advantage
• Experience working with European, US and UN donors,
• Flexibility and adaptability for working under the pressure of multiple deadlines and competing priorities. Key to this characteristic is the ability to prioritize tasks.
• Familiarity with key program areas including CCCM, protection, WASH, Livelihoods
• Strong interpersonal and communication skills for engaging regularly with donors, other humanitarian organizations, and both national and expat staff. Cultural sensitivity is essential.
• Experience team worker
Desirable:
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principles.
• Ability to multi-task and cope with competing demands under tight deadlines.
• Identify priority activities and assignments, adjust priorities as required.
• Aptitude and openness to change, with an ability to lead change management
Conditions
Availability: 1st November 2019
Duty station: Kibondo -Tanzania; this is a non-family and unaccompanied positon.
Reporting: Country Director
Supervising: MEAL Officer, MEAL Assistant and Programme Development & Grants officer.
Duration: 1 year, contract possibility of extension, subject to performance and funding.
Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates available at www.drc.dk under Vacancies graded as Band M.F level 2. For qualified Tanzania staff the terms of employment will be in accordance with DRC terms for National staff in Tanzania
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
Applications
All applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.
Closing date for applications: 30th September 2019
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